EBA announces a call for agenda of business trip

26 Aug 2019

Terms of reference

To hire external facilitators for Study-Visit to Warsaw, Poland

Within the Project“Local civil society contributes to economic and social development in Moldova”, implemented with the financial support of European Union and co-financed by Sweden through East-European Foundation.

1. Background

Starting with 1^st of February 2018 European Business Association is implementing the Project “Civil Society for Social and Economic Development in Moldova”, project implemented with the financial support of European Union and co-financed by Swedish Government through East-European Foundation.

The goal of the project is to support and develop the regional business and social environment in Moldova, by creating Regional Business Support Hubs, developing the capacities of regional and local SMEs through individual and collective trainings and couching.

Target group: small and medium companies from 6 regions of Moldova, representing wine industry and fresh/processed fruit and vegetables

One of the project activities includes a study visit in Poland for beneficiary companies of the Project and the aim is to prepare Moldovan potential exporters for the export onto the EU market and those who are ready – to find more potential partners; also to present the international and EU experience in the area of foreign trade.

For this purpose, a facilitator (an Austrian company) will be hired to help organize the visit according to the technical and organizational conditions provided below. The study visit will take place between 19^th - 22^nd of November.

The total number of participants will be 20 people.

2. Purpose of the study visit

The aim of the study visit is to:

- observe within some warehouses how the products are packed, labeled, to hear from the importers what are the requirements (certification, laboratory etc. for the imported fresh/processed fruit and vegetables)

- Meet wine producers and fruit and vegetable producers

- visit storage houses - to learn about new storage technologies, on how the products are stored, packed, labeled before being exported or sold on the Polish market. It is important to see what technologies are used, to learn also about the requirements set by the supermarket chains, how the cooperation with supermarket chains/buyers is established, what requirements have to be met in this regard

3. Roles and responsibilities of the facilitator

European Business Association is hiring 1 facilitator (Polish company) responsible for coordinating the whole visit in the host country. The facilitator should reside in the host country (Poland) and be available for the whole period of the preparation and the visit itself.

The facilitator should:

- Develop the overall agenda and ensure the organization of all the meetings involving decision makers of the visited organizations. Bear overall responsibility for facilitating the 4-day study visit for up to 20 participants, ensuring that it achieves its outputs;

- Logistical support: draft agenda for the visits (20^th and 21^st the visits; 19th^th of November is arrival and 22^nd of November is departure), local transportation facilities (including airport transfers on 19^th and 22^nd of November), provide lunch and dinner for participants during 20^th, 21^st of November (on 19^th of November, just Dinner)

- Identify and set up meetings with local companies

4. Deliverables

The company will provide the following deliverables:

Agenda of the visit
Logistical details of the agenda items
Ensure proper logistics of the visit
Ensure all the presentation are sent after the visit

5. Application package

The applicant should submit the following documents:

- A draft agenda

- Detailed budget in Euro (total price: daily fee, travel costs, dining costs etc.)

- Brief description of the company

6. Selection criteria

Only legal entities are eligible to apply. The following criteria will be taken into consideration during the selection process:

- The experience of the applicant

- The requested price for services

7. Submission of applications

The applications should be sent to the following e-mail: info@eba.md.