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Terms of reference
To hire external facilitators for Study-Visit to Warsaw, Poland
Within the Project“Local civil society contributes to economic and social development in Moldova”, implemented with the financial support of European Union and co-financed by Sweden through East-European Foundation.
1. Background
Starting with 1st of February 2018 European Business Association is implementing the Project “Civil Society for Social and Economic Development in Moldova”, project implemented with the financial support of European Union and co-financed by Swedish Government through East-European Foundation.
The goal of the project is to support and develop the regional business and social environment in Moldova, by creating Regional Business Support Hubs, developing the capacities of regional and local SMEs through individual and collective trainings and couching.
Target group: small and medium companies from 6 regions of Moldova, representing wine industry and fresh/processed fruit and vegetables
One of the project activities includes a study visit in Poland for beneficiary companies of the Project and the aim is to prepare Moldovan potential exporters for the export onto the EU market and those who are ready – to find more potential partners; also to present the international and EU experience in the area of foreign trade.
For this purpose, a facilitator (an Austrian company) will be hired to help organize the visit according to the technical and organizational conditions provided below. The study visit will take place between 19th - 22nd of November.
The total number of participants will be 20 people.
2. Purpose of the study visit
The aim of the study visit is to:
- observe within some warehouses how the products are packed, labeled, to hear from the importers what are the requirements (certification, laboratory etc. for the imported fresh/processed fruit and vegetables)
- Meet wine producers and fruit and vegetable producers
- visit storage houses - to learn about new storage technologies, on how the products are stored, packed, labeled before being exported or sold on the Polish market. It is important to see what technologies are used, to learn also about the requirements set by the supermarket chains, how the cooperation with supermarket chains/buyers is established, what requirements have to be met in this regard
3. Roles and responsibilities of the facilitator
European Business Association is hiring 1 facilitator (Polish company) responsible for coordinating the whole visit in the host country. The facilitator should reside in the host country (Poland) and be available for the whole period of the preparation and the visit itself.
The facilitator should:
- Develop the overall agenda and ensure the organization of all the meetings involving decision makers of the visited organizations. Bear overall responsibility for facilitating the 4-day study visit for up to 20 participants, ensuring that it achieves its outputs;
- Logistical support: draft agenda for the visits (20th and 21st the visits; 19thth of November is arrival and 22nd of November is departure), local transportation facilities (including airport transfers on 19th and 22nd of November), provide lunch and dinner for participants during 20th, 21st of November (on 19th of November, just Dinner)
- Identify and set up meetings with local companies
4. Deliverables
The company will provide the following deliverables:
- Agenda of the visit
- Logistical details of the agenda items
- Ensure proper logistics of the visit
- Ensure all the presentation are sent after the visit
5. Application package
The applicant should submit the following documents:
- A draft agenda
- Detailed budget in Euro (total price: daily fee, travel costs, dining costs etc.)
- Brief description of the company
6. Selection criteria
Only legal entities are eligible to apply. The following criteria will be taken into consideration during the selection process:
- The experience of the applicant
- The requested price for services
7. Submission of applications
The applications should be sent to the following e-mail: info@eba.md.